AI Policy

At Dimension8, we are committed to using Artificial Intelligence (AI) responsibly, transparently, and ethically. This policy outlines how AI is integrated into our operations and the standards we uphold.

Ethical use of AI

We prioritize ethical practices in all AI applications. Our AI tools are used to enhance efficiency, improve decision-making, and provide better services while ensuring fairness, accountability, and respect for privacy. AI will never be used to compromise individual rights or propagate bias or harm.

Transparency in AI Usage

We believe in being open about when and how AI is used in our work. Any documents, communications, or outputs generated or assisted by AI will include a clear indication of AI involvement. Look for the **"AI-Assisted Content"** or similar note on such materials.

Thorough Accuracy Checks

All work that utilizes AI is subject to thorough checks for accuracy, reliability, and compliance with company standards. Our team ensures that AI-generated outputs meet the same high-quality expectations as manually created work. No AI-assisted content will be used without human review and approval.

Mandatory Training for Staff

To ensure responsible use, all staff must complete mandatory AI training before accessing our AI tools. This training covers:

  • Ethical considerations
  • Proper use of AI tools
  • Avoiding bias in AI applications
  • Security and privacy best practices

Employees who have not completed this training will not have access to AI resources and tools.

Accountability

We continuously review our AI practices to align with evolving industry standards and regulations. Feedback and concerns about our AI usage can be directed to our Director Peter Mardle.

By adhering to this policy, we aim to leverage AI as a tool for innovation and growth while maintaining trust and integrity in everything we do.

Privacy of Data

Protecting the privacy of our data is a top priority. Before using or uploading any information or reference material to our AI tools, all identifiable information, such as names, addresses, and other personal details, will be removed or sanitized. This ensures compliance with privacy standards and protects the confidentiality of our employees, clients, and stakeholders.

Clients Choice

While we embrace AI and its potential to enhance our services and deliver superior outcomes for our clients, we understand that some may prefer not to utilise AI. To accommodate this, we have implemented an opt-out policy: if a client requests that AI not be used on a specific project or appointment, we will fully respect and adhere to their preference.